Project management is the ensemble of activities (such as tasks) concerned with successfully achieving a set of goals. This includes planning, scheduling and maintaining progress of the activities that comprise the project. Reduced to its simplest project management is the discipline of maintaining the risk of failure at as low a value as necessary over the lifetime of the project. Risk of failure arises primarily from the presence of uncertainty at all stages of a project.
Project management is the discipline of defining and achieving targets while optimizing the use of resources (time, money, people, space, etc). Thus, it could be classified into several models: time, cost, scope, and intangibles.
Project Management is basically divided into five parts:
1. Requirements analysis
2. Engineering and Design
3. Procurement
4. Development or Construction
5. Maintenance or Post Development System (or Software) Support
Not all projects will visit every stage as some stages will not be needed or projects can be terminated before they reach completion. Some projects will also go through steps multiple times.
Many industries utilize variations on these stages and while the names may differ from industry to industry, the actual stages typically follow common steps to problem solving - defining the problem, weighing options, choosing a path, implementation and evaluation.
Requirements analysis begins the process by defining the requirements and specifications, first in coarse terms, followed by increasingly refined terms, until a clear concept of operation and design can emerge. It is critical to the remaining steps that this step be complete and not changed because the cost to make changes to the requirements is exponential as one moves from step to step.
The basic design, conceptualization and engineering comes under the category of Engineering Works.
Procurement is the purchase of raw material like brought outs, materials, tools and tackles, etc required for the project.
Construction includes implementation, installation or construction project including testing.
Maintenance ensures the project is monitored and controlled and remains at peak performance. It could even initiate a new project managment cycle if required.
Project management lifecycle of "A Bushcare Day"
The stage names for "A Bushcare Day" project are not similar to the general stage names indicated above. This reflects the individual nature of the project. Because of this generalisation, some stages of "A Bushcare Day" fall into more than one general stage of a project. For example, Morning Tea Break falls under both Requirements Analysis and Maintenance or Support. This is because Bushcare volunteers determine the next working day location and work to be done whilst having a tea-break. Thus the list below shows some stages belonging to more than one general stage of the project cycle. Please refer to MS Project Document "BushcareDay" for the list of tasks.
1. Requirements Analysis: Preparation, Morning Tea Break
2. Engineering and Design: At Start of Day, Before Commencement of Work
3. Procurement: Preparation, Finish Up for the Day
4. Development or Construction: Start Work, Recommence Work
5. Maintenance or Support: Morning Tea Break, Start Work, Finish Up for the Day
Sequence of Stages for "A Bushcare Day:"- Preparation
- At Start of Day
- Before Commencement of Work
- Start Work
- Morning Tea Break
- Recommence Work
- Finish Up for the Day
Project management tries to gain control over five variables:
time
cost
quality
scope
risk
Three of these variables can be given by external or internal customers. The value(s) of the remaining variable(s) is/are then set by project management, ideally based on solid estimation techniques. The final values have to be agreed upon in a negotiation process between project management and the customer. Usually, the values in terms of time, cost, quality and scope are contracted.
To keep control over the project from the beginning of the project all the way to its natural conclusion, a project manager uses a number of techniques: project planning, earned value, risk management, scheduling, process improvement.
Three "A Bushcare Day" Scenarios that show how project management variables can be affected:(a) Only a few volunteers attend the dayTime: Time is not affected
Cost: No cost accept loss of potential free volunteer contribution
Quality: Quality of work is not affected
Scope: Less work is achieved
Risk: Work required to be done is not achieved
(b) It rainsTime: All time is lost
Cost: All free volunteer contribution is lost
Quality: Irrelevant
Scope: Nothing can be done
Risk: Risk has eventuated resulting in lost work
(c) Hot weatherTime: Less could be achieved in the alloted time
Cost: Possible reduction in free volunteer contribution
Quality: May decline as a result of sun/heat exposure
Scope: Less work achieved due to heat conditions
Risk: Injuries from sun-stroke, snakes and black ants affecting performance.
(Source:
en.wikipedia.org/wiki/Project_management)